Case communications sector: Digital signature in employment contracts
In a communications company, employees are hired centrally to all its domestic branches. New employments are formed on a weekly basis. The sending of employment contracts by post to be signed was considered to be too slow.
The mailing process takes too much time
As the interviewed people live in different parts of the country, job interviews are handled in the company mainly by electronic tools e.g. videos and online meetings. At the end of the process, the selected employee was invited to head office to sign a contract of employment.
It was not worthwhile to fly persons over to the head office to sign a contract if they lived at a significant distance. However, mailing the papers took considerable hours in the company through file printing, mailing-related waiting, and receiving and processing the papers.
There was a need for an electronic solution also in the signature process.
Digital signature saves time when signing contracts of employment
The introduction of the Deltagon Secure Signatures enables the company to digitally sign a contract of employment. The signature of both the employer and the employee can be obtained on the same day - if necessary in minutes. Employee identity is verified by using a bank identifier or a mobile certificate.
The contract of employment signed by both parties is automatically received by both the HR department and the two signatories. Thus, all parties have their own signed and verifiable document.
New employees have been happy with the change and prefer to use the digital method even if they reside close to the headquarters. Digital signature saves both sender and signer time. Signing does not require attendance at a particular place at a particular time or sending letters by post.