The Annual General Meeting is held within six months of the completion of the company's fiscal year, at a time decided by the Board.
The AGM decides on matters as required in the provisions of the Companies Act, such as adoption of the year-end financial statements, profit distribution and the granting of discharge from liability to the members of the Board of Directors and to the CEO. The AGM also elects the members of the Board of Directors and the auditors and decides on the fees that will be paid to them
The notice to the General Meeting is published on the Company's website no earlier than three months and no later than three weeks prior to the General Meeting. In addition, a summary of the notice may be published in one or more newspapers.
The right to attend a general meeting of shareholders is restricted to those shareholders who are registered on the Company’s list of shareholders kept by Euroclear Finland Oy at least ten days prior to the meeting and who have registered for the meeting no later than on the date mentioned in the notice of a general meeting of shareholders. Nominee-registered shareholders can be included on the Company’s list of shareholders temporarily for the purpose of attending a general meeting of shareholders. More detailed instructions for those nominee-registered shareholders who wish to attend a general meeting of shareholders can be found in the notice of a general meeting of shareholders. SSH Communications Security has one share class, and each share carries one vote at a general meeting of shareholders.
SSH Communications Security’s Board of Directors is responsible for ensuring that the shareholders are provided in advance with adequate information on the matters to be dealt with at a general meeting of shareholders. This information is given in the notice of the general meeting, in other bulletins and releases, and on the Company’s website.
Shareholders have the right to propose to General Meeting matters, which fall within the competence of the General Meeting by the Finnish Limited Liability Companies Act or company's Articles of Association. The Finnish Limited Liability Companies Act states that the request has been filed well in advance if the Board of Directors receives the written notice of it at least four weeks before the Notice of the Meeting is published. The requests should be sent to CFO of SSH Communications Security.
The minutes of a general meeting of shareholders, including the voting results and the appendices of the minutes that are part of a decision made by the meeting, shall be posted on SSH Communications Security’s website within two weeks of the general meeting.